Application Process
Fiscal Year 2024 Timeline (Even FOAP)
Apply for Funds: September 1, 2023 – April 30, 2024
Submit requests for any professional development activities happening between September 2023 and August 2025. Funds must be used by August 15, 2025.
- September 2023 – January 2024: Awarded funds will count toward your spending target
- February 2024 – April 2024: Awarded funds will count toward general pool
There are 3 steps involved for every Librarian Development Fund (LDF) request:
Step 1: Submit an LDF Request (September - April)
Step 2: Submit an Expense Report (at the end of the month, reporting any expenses from LDF activities that month)
Step 3: Submit a Reconciliation Report (as soon as you have completed the activity for which funds were provided.)
Funding Freeze: May 2024
No applications will be accepted May 1- May 31. The committee uses this month to review all librarians' FOAP balances and ensure funding for future events is correct and all unspent funds are moved back into the general pool.
Emergency Summer Funding: June 1, 2024 – July 31, 2024
In general, summer expenses are paid out of pocket and then reimbursed upon approval of a retroactive LDF request in the fall semester. (Please keep in mind that funding for applications for retroactive awards is not guaranteed.) If there is an urgent unforeseeable expense that cannot be paid out of pocket, exceptions can be made on a case by case basis.
- Summer requests are exceptions.
- They count toward the upcoming LDF cycle (Fiscal Year 2025, Odd FOAP)
- Funds received must be used by August 15, 2024 or they will be removed from your FOAP.
See "Apply for Funds" Steps 1, 2, and 3 above if emergency summer funding is needed.
Deadline for Givebacks and Spending: August 15, 2024
- Deadline for librarian to return unused Even FOAP (Fiscal Year 2024) funds to the Library Development Fund. Make sure you submit any outstanding Reconciliation Reports.
- Deadline for librarian to spend Odd FOAP (Fiscal Year 2023) Funds. Unused funds will be swept into the USFFA pool of funds. Make sure you submit any outstanding Expense Reports.
Application Process
Fiscal Year 2023 Timeline (Odd FOAP)
Apply for Funds: September 1, 2022 – April 30, 2023
Submit requests for any professional development activities happening between September 2022 and August 2024. Funds must be used by August 15, 2024.
- September 2022 – January 2023: Awarded funds will count toward your spending target
- February 2023 – April 2023: Awarded funds will count toward general pool
There are 3 steps involved for every Librarian Development Fund (LDF) request:
Step 1: Submit an LDF Request (September - April)
Step 2: Submit an Expense Report (at the end of the month, reporting any expenses from LDF activities that month)
Step 3: Submit a Reconciliation Report (as soon as you have completed the activity for which funds were provided.)
Funding Freeze: May 2023
No applications will be accepted May 1- May 31. The committee uses this month to review all librarians' FOAP balances and ensure funding for future events is correct and all unspent funds are moved back into the general pool.
Emergency Summer Funding: June 1, 2023 – July 31, 2023
In general, summer expenses are paid out of pocket and then reimbursed upon approval of a retroactive LDF request in the fall semester. (Please keep in mind that funding for applications for retroactive awards is not guaranteed.) If there is an urgent unforeseeable expense that cannot be paid out of pocket, exceptions can be made on a case by case basis.
- Summer requests are exceptions.
- They count toward the upcoming LDF cycle (Fiscal Year 2024, Even FOAP)
- Funds received must be used by August 15, 2023 or they will be removed from your FOAP.
See "Apply for Funds" Steps 1, 2, and 3 above if emergency summer funding is needed.
Deadline for Givebacks and Spending: August 15, 2023
- Deadline for librarians to return unused Odd FOAP (Fiscal Year 2023) funds to the Library Development Fund. Make sure you submit any outstanding Reconciliation Reports.
- Deadline for librarians to spend Even FOAP (Fiscal Year 2022) Funds. Unused funds will be swept into the USFFA pool of funds. Make sure you submit any outstanding Expense Reports.