Submit one expense report per month for all incurred LDF charges (Pcard reconciliations and reimbursement requests).
You will need to assign your individual LDF FOAP (odd/even) to each expense. The correct FOAPs can be found on your approved LDF Request Form.
Report Name: Month_Year. Example: October 2021
Report Business Purpose: LDF Expenses
At the report-level, attach the approved LDF request form(s) (PDF) as it relates to any expense included in the report.
In the “Business Purpose” field of each expense, include the LDF activity to which the expense relates.
Business Purpose: Last Name_Brief Activity Name_Activity Year. Example: Lyon ALA 2019
All LDF fund expenses should be assigned the following FOAP numbers:
Double-check each expense item before submitting your expense report. Usual Concur expense codes for LDF travel:
Attach receipts at the expense-level for these transactions: