Course Reserves

Course Reserves for Faculty

Faculty can place materials on Course Reserve for students enrolled in their course. Materials may be the personal property of faculty or the property of Gleeson Library. The library can also add website links onto a faculty’s Course Reserve page. It typically takes 2-5 business days to process Course Reserve requests and they are done on a first come, first served basis. *Please allow more time for personal property to be processed and scanned — this material will need to be quarantined before being handled by library staff.

A list of Course Reserve materials can be viewed through the faculty’s Course Reserve page that is created in the library’s online catalog.

Placing Materials on Course Reserve

• Comply with copyright — All Course Reserves requests must comply with copyright law and fair use.
• Submit a Request Form — Faculty must complete and submit a Course Reserves Request Form.
  • Electronic Reserves materials — Faculty can submit electronic articles, scanned chapters, streaming media catalog links, and scanned documents when submitting a request. More information.
  • Physical Reserve materials — Print Reserves materials can be submitted for scanning (some restrictions may apply), but cannot be made available at the Circulation/Reserves Desk at this time. DVD/VHS/CD Reserves requests cannot be processed at this time. More information.
• Requests for purchase — If the library does not carry a title in an electronic format, faculty may request the library purchase it. Submit purchase requests to your department’s library liaison 6 to 8 weeks before the semester begins. Requests are reviewed by the Associate Dean for Technical Services. A Course Reserves Request Form is required for any purchased request that is to be placed on Course Reserve.
  • Textbooks — The library does not purchase textbooks. For free and open alternatives to traditional textbooks, visit our Open Educational Resources (OER) guide.
• Submit a Request Form every semester — At the end of each semester, course materials are removed and the Course Reserve page is deleted.

Once your requests have been processed, you can link to your Course Reserves page in Canvas.

While the library strives to place all requested materials on Course Reserve, situations may arise where not all requests can be accommodated. The library will work with faculty whenever such instances occur. Contact gleesonreserves@usfca.edu with any questions.

Electronic Reserves

Articles, Chapters and Ebooks

• Articles and chapters in PDF format may be uploaded on the Course Reserves Request Form.
• If there is a book available in our ebook collections, the library can add a link to it on a faculty member's Course Reserve page.

Online Media

• If there is an online video available in our video collections the library can add a link to it on a faculty member’s Course Reserve page. Contact our Media Librarian to facilitate use of videos on Kanopy or other collections.

Physical Reserves

Library copy

If a book or other print material is available in the library catalog, a scanning request can be indicated on the Course Reserves Request Form. A DVD/VHS/CD cannot be submitted for digitization.

Personal copy

Faculty may provide a personal copy of a book or other print material to be scanned by the library after submitting a Course Reserves Request Form.

A personal copy of a book or other print material should be delivered to the book drop or shipped to the library early enough to allow time for processing and scanning. Extra time will be needed to quarantine personal copies before being handled by library staff.

Delivery/Shipping

Deliver to Gleeson Library

Faculty may deliver materials to the Gleeson Library book drop to be processed and scanned for Course Reserve. Please put materials in an envelope and include a note.

Faculty may also ship materials through USPS or UPS to the following address:

Gleeson Library | Geschke Center
ATTN: Course Reserves
University of San Francisco
2130 Fulton Street
San Francisco, CA 94117-1080

Returning Personal Material

At the end of the semester, personal material placed on Course Reserve is returned through interdepartment mail, USPS or UPS to the address provided on the Reserves Request Form.

At the end of each semester, course materials are removed and the course Reserve page is deleted. Personal material is mailed to the address provided on the Reserves Request Form. All other material is returned to the library stacks. Submitting a Course Reserves Request Form is required every semester.

While the library strives to place all requested materials on course Reserve, situations may arise where not all requests can be accommodated. The library will work with faculty whenever such instances occur.